Your Team Spends Friday Afternoons Reconciling Spreadsheets
Every month, someone manually matches transactions across systems, hunts down discrepancies, and builds the reconciliation report. We build AI that does it overnight.
90% avg time reduction|across 200+ implementations (20-year track record)
Transactions live in 3-8 different systems. Accounting software, bank feeds, billing platforms, POS systems, project tools. None of them talk to each other natively.
Someone spends hours matching line items by hand. Copy from one screen, paste to another, check the amount, check the date, flag the mismatch. Repeat 500 times.
Discrepancies get found late. By the time someone catches the $12,000 discrepancy, the trail is cold and the correction is expensive.
The reconciliation report is always late. Because it depends on one person who's also doing three other jobs. When they're out, nobody can do it.
The average finance team spends 30% of their time on reconciliation tasks that follow predictable rules.
How This Looks In Your Industry
Same capability. Different data, different rules, different systems.
Job costs don't match the budget until someone manually reconciles every purchase order, subcontractor invoice, and change order against the project ledger.
We build AI that ingests data from your project management, accounting, and procurement systems. It matches costs to budget line items, flags overruns in real time, reconciles subcontractor billings against approved change orders, and generates project cost reports automatically. Your project managers see budget variances the day they happen, not the month after.
Real-time cost tracking across all active projects
Night audit takes 2-3 hours because someone has to reconcile room charges, POS transactions, third-party bookings, and cash drawers against the PMS — every single night.
We build AI that pulls transactions from your PMS, POS, OTA channels, and payment processor. It matches charges to reservations, reconciles third-party commission statements, flags discrepancies by source, and generates the night audit report automatically. Your night auditor reviews exceptions instead of building the report from scratch.
Time entries don't match billing. Attorneys log hours one way, the billing system records them another, and someone spends days reconciling before invoices go out.
We build AI that reconciles time entries across your practice management system, billing platform, and trust accounts. It matches recorded hours to billed amounts, flags unbilled time, validates trust account balances against client ledgers, and ensures IOLTA compliance. Your billing coordinator reviews exceptions instead of rebuilding the reconciliation from scratch every month.
Member dues, F&B minimums, guest fees, and activity charges come from different systems. Reconciling member statements takes days and errors erode trust.
We build AI that pulls member charges from your POS, booking system, dues management, and activities platform. It reconciles all charges to member accounts, validates minimum spend calculations, flags duplicate charges and missing credits, and generates member statements automatically. Your accounting team handles exceptions, not the full reconciliation.
Zero member billing disputes from reconciliation errors
Commission splits, referral fees, and transaction bonuses are calculated manually. By the time someone reconciles what's owed against what's been paid, agents are already calling about their checks.
We build AI that ingests closed transaction data from your MLS, CRM, and accounting system. It calculates commission splits based on your compensation plans, validates referral fees and bonuses, reconciles against disbursements, and flags discrepancies before agents notice them. Your finance team verifies exceptions instead of computing every split by hand.
Commission statements generated same-day at closing
Four phases. Same process every time. No surprises.
STEP 1
AI Assessment
We diagnose your top 3 automation opportunities on a 30-minute call. You tell us where your team spends time. We tell you where AI can help. Free, no strings.
Free, 30 min call.
STEP 2
AI Roadmap
We go deep into your workflows, interview your team, analyze your data systems, and deliver a custom report with ROI projections. This is the document your CFO needs to approve the build. If we can't identify at least $100K in annual savings, the roadmap is free.
$7,500 flat.
STEP 3
Build
Connect your data sources, configure matching rules, build exception handling, and deploy the reconciliation pipeline.
$25K–$75K
STEP 4
Run
Ongoing monitoring, rule optimization, exception analysis, and new source integration as your business evolves.
$2K–$5K/mo, 30-day cancel
Every implementation is custom-built for your business. Your reconciliation rules, your data sources, your exception thresholds, your reporting format. We don't sell software — we build your system.
Results From Similar Implementations
90%
Less reconciliation time
0
Manual matching required
Real-time
Exception flagging
$60K
Avg annual savings
“We used to close the books on the 15th. Now we close on the 3rd. The AI handles the matching — our team handles the judgment calls.”
— Controller, Regional Construction Firm
Often Built Together
Clients who automate reconciliation typically pair it with these capabilities.
The system ingests data from all your financial sources — accounting software, bank feeds, billing platforms, POS systems, project management tools — normalizes the formats, and applies matching rules specific to your business. Exact matches clear automatically. Fuzzy matches (partial amounts, date offsets, split transactions) get flagged with context so your team resolves them in minutes instead of hours. The matching rules improve over time as the system learns your patterns.
That's the norm, not the exception. Most clients we work with have financial data spread across 3-8 systems, with at least one being a spreadsheet someone emails around on Fridays. The AI connects to whatever you have — APIs for modern systems, file watchers for exports, even email attachment parsing for the stubborn ones. We build around your reality, not an ideal state.
The assessment takes 2 weeks and identifies where the reconciliation bottlenecks are. The build typically runs 6-10 weeks depending on how many source systems need connecting. Most clients see the first automated reconciliation within 60 days of starting the build. We deploy in 2-week sprints, so you see progress continuously.
Every implementation is custom-built for your business rules. Construction retainage schedules, hotel night audit procedures, legal trust account compliance, club dues allocation — these aren't generic rules we configure from a dropdown. We map your specific reconciliation logic into the system during the assessment phase and build it to match exactly how your business operates.
Every transaction match includes a confidence score. High-confidence matches clear automatically. Anything below threshold routes to a human reviewer with full context — the source records, the match reason, and a recommended action. Your team makes the judgment call. Over time, the threshold adjusts as the system learns. Error rates typically drop below 1% within the first 90 days.